Using PO management's Web based
tracking application, any attribute of an order can be tracked, completely
visible on the Web. Item quantities, required ship dates, commodity description
and estimated vs. actual ex-factory dates.
Order information, captured and updated throughout the shipment process,
visible on the Web. By delivering order management detail over the Web it can
be accessed by different entities within the supply chain, tailored to each of
their proprietary viewing needs.
You define the performance criteria for your vendors, and through our direct
involvement, we assists them in meeting your unique requirements by tracking
their performance. Reports are available at a click of a button.
Regardless of the mode of transport,
PO Manement's web based tracking system allows you to see all orders and items
that are on-hand at origin, giving you order optimization and planning
capabilities. Combining Air, Ocean, Truck Freight Forwarding or any of our
multi-modal services with our Order Management services, gives you
comprehensive Web visibility. Basic shipment-level detail combined with order
or item level detail can be viewed effectively managing the 'as ordered' verses
'as shipped' quantities and actively monitoring an order as it is filled over a
period of time keeps the supply chain moving.
Seamless integration is the name of
the game.
What our Order Management System offer:
Purchase Order Monitoring
From purchase order inception to
final delivery, the exact status of each purchase order is visible to you, your
buyers and merchants. We monitor the purchase order ship window dates and
communicate any exceptions or delays eliminating any surprises at destination.
Vendor Compliance
Whether it is cargo or documents,
you need your vendors to submit them timely -- if they don't, it could hurt
your bottom line. Order Management keeps an eye out on your behalf so you don't
have to. The powerful compliance reporting capabilities within Order Management
make it easy to identify timely (and not so timely) performers. We can set up
supplementary vendor programs should there be a need.
Product Collection and Booking
Order Management origins coordinate
the receipt of multiple products, from multiple suppliers within the country of
origin. The goods are received at our Container Freight Station (CFS) warehouse
in the origin country. Order Management sorts and loads these goods into
containers according to your specific loading requirements while maximizing
container utilization. Cargo is received and booked based on your ocean
contract. Order Management clients create shipping & receiving reports from
a variety of parameters including buyer, department, vendor, PO, and origin.
Documentation Collection & compliance
The delivery and receipt of
commercial documents is closely monitored, providing you with measurement
reports on each vendor's compliance with on-time document delivery. Order
Management collects the necessary commercial documentation, verifies the
information and distributes them to the appropriate parties as designated by
you. Preparation and distribution of the Bill of Lading, Forwarders Cargo
Receipt and other documents are performed by our personnel at origin.
Consolidation and Customs Loading
Using your specifications, CFS/CY
shipments are received, consolidated and loaded -- by PO, by style, even by
destination at our facility. Information is entered into the system and affords
you the ability to print a container manifest from your computer with a 3-D
diagram of the container with vanning positions noted so that you can find the
merchandise you need upon arrival.
Real-Time Data
PO management's order tracking is a
web-based order driven system which captures all shipment details including
size, color item number, or SKU. Expeditors is able to transmit real-time data
files in a variety of formats, including EDI and proprietary formats. We are
able to adjust the data fields to accommodate each specific reporting
requirement.
Upstream System Tracking
Upstream Tracking was developed as a
communications aide, automating the method by which suppliers are prompted on
upcoming Orders as well as giving the supplier a standard response screen to
state their intentions for Order readiness. Upstream Tracking checks for the
existence of a booking against a due Order, prompts the supplier of a due Order
where there has been no booking activity, records the supplier response as to
expected or revised ex-factory dates, and creates a track record for each Order
to show actual versus planned activity. The standardized communications process
helps to further eliminate confusion in meanings between emails that come from
different suppliers or origins.
Order Management Bookings
Our web-based booking system allows
suppliers to re-use data from the original Order to create a shipment or
'transportation order' for their goods, down to the item level. It creates a
booking with more specific product detail attached, where traditionally
suppliers had to re-key parts of the Order into the booking to get the job
done. It also systemically checks that booking against customer-specific SOP
rules such as ordered quantities, mode, container sizes, requested ship dates,
etc. If an SOP rule is broken, then that booking is sent to the customer for
approval or rejection. The on-line booking is quick and effective for both the
suppliers and our customers.
Origin Pre-Distribution programs
This program allows importers to
ship the product according to current market conditions without paying the
re-handling costs of de-consolidation at destination.
Consolidation Services
Optimize container loading and
shipment flow through consolidation of LCL shipments. Order to reflect demand
reducing carrying costs, inventory levels, order to cash cycle, and
transportation costs.
Vendor Liaison
Origin teams coordinate with vendors
and/or buying offices to: Maintain purchase order database, coordinate vendor
booking and equipment, meet delivery requirements and collect and follow-up
with documents.
Purchase Order Management
Order Management captures Purchase
Order (PO) details to 3 levels down from the PO (PO, Item, SKU [color/size]) to
monitor booking, receiving and shipping. Information captured within Order
Management and the subsequent reporting capabilities further enhance abilities
to manage purchase orders and overall cargo flow. Customers can print container
manifests & vessel summaries, query by buyer, DC, division and others. PO's
are received via EDI, or proprietary format.
Vendor Management
Order Management vendor management
and vendor education programs educate vendors on Order Management practices and
unique requirements of our customers. Clear communication and understanding
operational and documentation requirements support a smooth supply chain.
Additional vendor management programs are available.
Documentation
Order Management document services
include preparation, collection, verification, dispatch and follow-up. Our
staff can assist you with your commercial documentation needs.
Value Added
Origin services include: Ex-factory
trucking, origin pre-distribution, production / assembly visibility, bar
coding, GOH, ticketing, labeling, scanning, facilitation of inspection space,
multiple country consolidation, sample forwarding, DC bypass loads, sea-air
conversion and others.
Warehouse Operations
Our origin facilities are full
service and provide security and fire protection. Origin services include but
are not limited to the following:
Consolidation
Container Manifest
Customs Loading
Ocean Carrier Booking & Delivery
Storage
